Benefits for Election Officials

Ballot Scout admin web pages 'voter import' 'voter lookup' 'dashboard'

Designed in collaboration with election offices across the country, Ballot Scout offers an inexpensive, customizable solution which easily integrates into any existing process.

Ballot Scout is comprised of an administrative dashboard for election officials and a tracking tool and notifications for voters. Our web based platform uses a combination of USPS scan data from IMBs and election office data to provide election administrators and voters with comprehensive and actionable information about how ballots are moving through the mail stream and election process.

BRING CONFIDENCE TO VOTE BY MAIL IN YOUR REGION

WHY BALLOT SCOUT?

  • Cost

    Flat fee & flexible contract length that covers all elections and users, and offers an admin dashboard, voter facing tool, notifications and support during the designated time frame.

  • Accuracy

    A combination of both aggregate and specific data on each ballot as it moves through the mailing process allows you to anticipate mail volume, respond to voter questions, and resolve mailing issues in real time.

  • Support

    Simple implementation with no software to install. Year round support before, during and after elections always included. We work with you on USPS issues or anything else that may arise!

WHAT OUR PARTNERS ARE SAYING

  • “The team at Ballot Scout is great to work with. Thank you for your dedication to making the voting process more transparent and accessible and for improving the voter experience.”

    -Asst. Registrar
    Fairfax City, Virginia

  • “Ballot scout was a dream this year. We had a lot of good feedback about on it…It really helped voters at the end of the day”

    -State Commissioner
    Commonwealth of Virginia

  • “Voters already get tracking information on packages. This system uses the same technology to provide additional security to the vote-at-home ballots.”

    -County Clerk
    Douglas County, Kansas

  • “When you’re in elections you need tools that are just going to work because you have literally 75 other things on fire and Ballot Scout did that - it just worked and you guys were there for support when we needed it. That was huge for us.”

    -Election Official
    Maryland

  • “Thank you for giving Charleston County the opportunity to use Ballot Scout for our June Primary election (and beyond). Your team has provided a great product and service. I am thankful for getting to work with [you] in implementing Ballot Scout for Charleston County. Our voters loved the tool!”

    -Election Official
    Charleston County, South Carolina

admin dashboard features data metrics maps and marketing

THE ADMINISTRATIVE DASHBOARD OFFERS:

  • Easy imports of voter mailing data and disposition data

  • Aggregate status data

  • Live ballot location map

  • Notification metrics

  • Data for days in service

  • Individualized voter lookup

  • Guides, resources, and marketing materials

  • Ability to look at past elections

Tracking tool search, delivery scheduled, email notification

THE VOTER FACING TRACKING TOOL OFFERS:

  • Easy and secure for voters to look up the status of their ballot

  • Status updates from both USPS data and office provided data

  • Return to Sender information before the ballot arrives back at office

  • Office statuses such as ‘received’, ‘accepted’ or ‘flagged’ if provided

  • Easy and secure for voters to sign up for email or SMS notifications

  • FAQ page for answering questions

  • Office contact information listed in tool and notifications

  • Tool, notifications and FAQ all available in 11 languages

QUESTIONS ABOUT BALLOT SCOUT?